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ADA/Disability
ADA Request Form
Requests for Accommodations by Employees with Disabilities.
The Americans With Disabilities Act provides that employees who have documented disabilities (as defined in the act) will be provided with reasonable accommodations to allow individuals to perform their work functions to the best of their abilities. Employees who want to make requests for an accommodation need to complete forms that are available in the Human Resources office. The contact person for ADA requests is Mary Nienabar (218)733-7626.
Procedure for Requesting a Reasonable Accommodation 1. The employee will inform her/his supervisor of the need for an accommodation. The employee or the supervisor if requested by the employee will complete the Request for Reasonable Accommodation form contained in this Affirmative Action Plan. If necessary, the supervisor will work with the ADA Coordinator to obtain documentation of the individual's functional limitations.
2. When an accommodation has been requested, the supervisor will, in consultation with the employee discuss the purpose of the job and the essential functions. (It may be necessary to complete a step-by-step job analysis); determine the precise job-related limitation's); identify potential accommodations and assess the effectiveness of each; and select and implement the most appropriate accommodation for both the individual and the employer.
3. The supervisor and/or employee may seek technical assistance from the agency ADA coordinator/AAO as needed.
4. If the supervisor is unable to make a decision about a requested accommodation, s/he will forward the written request for accommodation along with her/his recommendation to the Vice President within five working days of the employee's request. If the Vice President is unable to make a decision, the request will be forwarded along with her/his recommendation to the President within 10 days of the employee's initial request. The President, working with the agency's ADA Coordinator, will make the decision and provide the response to the division manager and the employee within 10 working days after receiving the request.
5. If an accommodation cannot overcome the existing barriers, or if the accommodation would cause undue hardship to the operation of the college, the employee and ADA Coordinator will work together to determine whether reassignment may be an appropriate accommodation.
Procedure for Requesting a Reasonable Accommodation - Job Applicant 1. When a request for accommodation is received from a job applicant, the supervisor and a staff member from the Office of Human Resources will discuss alternatives with the applicant and will make a decision regarding the request. If approved, the supervisor will make sure that the accommodation is provided.
2. If the supervisor and the staff member from the Office of Human Resources are unable to make a decision, they will forward a written request for accommodation along with a recommendation to the ADA Coordinator/AAO within 3 days following the request.
3. If the request is approved, the supervisor will make sure that the accommodation is provided. If the request is not approved, the ADA Coordinator/AAO will inform the applicant in writing within 3 working days.
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